Purchasing and administration Manager - Rabat

Entreprise :

VFS Global is the world's largest visa outsourcing and technology services specialist for governments and diplomatic missions worldwide. The company manages the administrative and non-judgmental tasks related to visa, passport and consular services for its client governments. This enables them to focus entirely on the critical task of assessment.

With 3332 application centres and operations in 147 countries across 5 continents, VFS Global serves the interests of 70 client governments. The company has successfully processed over 268 million applications since its inception in 2001, and over 123.59 million biometric enrolments since 2007.

VFS Global provides a wide range of services aimed at enhancing customer experience in public services with an automated and seamless process. However, VFS Global does not play any part in the decision-making process behind visa applications being granted or denied.

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VFS Global est le plus grand spécialiste mondial de l'externalisation des visas et des services technologiques destinés aux gouvernements et aux missions diplomatiques du monde entier. La société gère les tâches administratives et sans jugement liées aux services de visa, de passeport et consulaires pour ses gouvernements clients. Cela leur permet de se concentrer entièrement sur la tâche critique de l’évaluation.

Avec 3 332 centres d'applications et des opérations dans 147 pays sur 5 continents, VFS Global sert les intérêts de 70 gouvernements clients. La société a traité avec succès plus de 268 millions de demandes depuis sa création en 2001, et plus de 123,59 millions d'inscriptions biométriques depuis 2007.

VFS Global propose une large gamme de services visant à améliorer l'expérience client dans les services publics grâce à un processus automatisé et transparent. Cependant, VFS Global ne joue aucun rôle dans le processus décisionnel concernant l'octroi ou le refus des demandes de visa.

Poste :

• Maintain database of all administration agreements and documents such as Leave and License Agreements / Car Insurance / Office Insurance etc.
• Compile Monthly MIS (Budgeted v/s Actuals) in coordination with finance & administration team members
• L&L Agreement and Registration: Seek Legal advice on Leave & License agreements, check compliances and register the agreements. Act as the repository of L&L Agreements and issue termination and renewal of lease letters in consultation with Legal Department.
• Ensure execution of L&L Agreements and timely renewal of property and business related insurances
• Negotiate with vendors for better rates for major refurbishment projects & negotiation of rentals with landlord.
• C0-ordinate registration of rented premises and ensure vendor. Coordinate with regional administration to ensure timely payments to vendors as per agreed terms.
• Ensure Issue of Purchase Order and release cheques as per PO through SAP
• Ensure monthly dispersal of rentals through cheques as per Purchase Order (PO) in compliance with VFAR
• Ensure registration and disposal of company cars Full 10. Liaise with Head Office Finance to resolve all administration related payment queries
• Monitor internal and external audits & handle audit queries
• Monitor compliance to the bidding process and raise CAPEX requisition as per process
• Monitor Admin related expenditure. Capitalize expenditure and FAR
• Responsible for Insurance, maintenance and up gradation of SAP register, MOA registerand get audited as per specification.
• Ensure timely update of SAP register through disposal of written off assets and addition of new assets
• Respond to queries related to material management and troubleshooting on SAP & SharePoint
• Ensure proper training of Admin staff and outsourced vendor staff to effectively roll out material management through SAP and SharePoint
• Ensure legal compliance while procuring officer stationaries and materials
• Ensure submission of administration reports for compliance with ISO 9001 processes.
• Liaise with mission(s) for provisioning facilities management at their end
• Coordinate with all necessary stakeholders for administration requirements
 

Profil recherché :

Profile :

Education: Minimum: Bachelor's degree in business administration or other related field Additional: Post Graduate or global equivalent degree

Experience: 3 – 9 years of relevant experience

Knowledge & Key skills:
• Knowledge of Accounting and Documentation procedure
• Handling of Accounts and work efficiently with MS office
• IT Savvy with working knowledge of SAP, SharePoint etc.

Competencies/Personal Attributes

• Entrepreneurship
• Interpersonal Skills
• Quality & Service Orientation
• Self-Motivated and Self Directed
• Teamwork & Collaboration
• Ability to multi task
• Diversity Sensitivity
•  Ability to Innovate and enhance procedures and methods to
 

Adresse :

Traits de personnalité souhaités :

Besoin d'action Rationalisme Distance émotionnelle Respect des règles Recherche de nouveauté