Administrative and Management Assistant H/F - Casablanca

Company :

A leading Moroccan industrial player, our company specializes in the manufacturing and marketing of ceramic tiles for building and interior decoration.

Founded in 2017, the company operates a modern industrial site of 6 hectares, equipped with the latest generation of production lines, enabling it to achieve an annual capacity of over 5 million m² of tiles.

With a team of over 350 employees, the company is now a major player in the tile sector in Morocco, combining technological innovation, manufacturing quality, and creativity in design.

Backed by a diversified Moroccan industrial group, with activities in agri-food, logistics, real estate, education, and building materials, the company benefits from a solid foundation and recognized expertise.
As part of its development, it is pursuing its growth ambitions and seeking talented individuals who wish to join a structured, dynamic, and evolving industrial environment.

Job :

Reporting to the Administrative and Financial Director, you will be responsible for the administrative management of purchase and supplier invoices, as well as their processing and scheduling in compliance with internal procedures.

• Receive, check, and control supplier and purchase invoices (compliance of information, supporting documents, amounts, and payment terms).
• Ensure the reconciliation of invoices with purchase orders, receiving slips, and other supporting documents.
• Prepare and schedule supplier invoices according to due dates and internal procedures.
• Oversee the invoice validation process with the various departments concerned.
• Enter and update invoice-related data in the management system.
• Monitor payment due dates and update invoice tracking reports.
• Check the compliance of files before transmission for payment.
• Ensure the filing, archiving, and retention of administrative and accounting documents.
• Respond to supplier requests regarding the status and progress of their invoices.
• Ensure compliance with internal procedures related to purchasing, invoicing, and supplier payments.
• Monitor and update dashboards related to invoices and payments.

Required profile :

• Associate's or Bachelor's degree (Bac+2 to Bac+3) in Administration, Management, Commerce, or equivalent.
• 2 to 3 years of previous experience in an administrative role, ideally in an industrial setting.
• Good command of the Microsoft Office Suite, especially Word and Excel.
• Good organizational skills and ability to manage administrative tasks.
• Good interpersonal skills and ability to communicate with various stakeholders.
• Rigor, autonomy, discretion, and sense of priority.
• Team spirit and ability to work in a dynamic environment.
   

Desired personality traits :

Respect of the rules Rationalism Conventional Need for objectivity Flexibility Need for reflection Organization