Administrative Assistant M/F - Rabat

Company :

Born from the will to respond to the economic, political and social challenges of Morocco and Africa, the International University of Rabat (UIR) is the first public university with private management under contract with the Moroccan State. Founded in 2010, it has become since its early years of existence a model of an innovative institution conforming to the best international standards in the field of Higher Education and Research.

With more than 8,500 students and continuing education participants, UIR offers a multidisciplinary training program covering the fields of Engineering, Architecture, Health Sciences, Human and Social Sciences, Management, etc. In terms of continuing education, UIR supports public and private institutions in strengthening the capacities of their teams with diversified programs of Executive Masters, Bachelor's degrees, and certificates covering the sectoral strategies driven by Morocco.

Research and innovation also constitute a major focus of the University's strategy, which is expressed through academic publications, applied research, and an active R&D policy with nearly 540 patents filed, including 100 internationally, ranking it as the 1st university in Morocco and Africa in terms of patent filings (source OMPIC).

Young, dynamic, and civic-minded, our university, which benefits from growing attractiveness and recognized innovation capacity, is today launching an ambitious development program to reach 41,000 students by 2040.

Discover the testimonial of Widad Laoufir, Human Capital Director at UIR in the magazine Challenge Maroc by clicking here: https://bit.ly/4cZganL

Company culture :

Université Internationale de Rabat (UIR) operates within a strongly performance-driven and competitive culture, where ambition, academic excellence and institutional reputation are key success drivers. This environment is reinforced by a significant innovation dimension, promoting research, experimentation and the development of high-impact projects. The culture is further supported by a collaborative approach, encouraging team engagement, knowledge sharing and close leadership. To a lesser extent, structured processes help ensure operational efficiency and reliability across academic and administrative activities.

Job :

The assistant carries out administrative and routine management tasks. He/She collects, processes, and facilitates the circulation of information necessary for the functioning of the faculty dean's office.
His/her main missions will be:

• Coordinate the logistical aspects of the dean's office
• Ensure the reception and processing of requests from students of the Institution.
• Ensure the reception and processing of requests from permanent and visiting faculty attached to the Institution
• Manage, process, and coordinate written and oral information
• Ensure the circulation of information, communicate with the different structures of the institution and external partners
• Organize and prepare meetings and events
• Draft, format, or proofread complex letters and documents
• Propose and design administrative management tools, procedures, and documents
• Organize the dean's office agenda
• Organize the filing of documents and carry out regular archiving
• Monitor the progress of different courses
• Perform the necessary parameterization on the information system to ensure the input of grades for the different subjects taught at the Faculty
• Issue semester and annual grade reports
• Draft minutes of academic meetings
• Issue certificates of success
• Coordinate with the internal administrative entities of UIR
• Manage the supply of the Faculty

Required profile :

Profile sought:

• A BAC + 3 qualification or equivalent diploma with a minimum of 3 years of experience in a similar sector (Higher education school or University) would be a significant asset.

Knowledge:

• Organization of higher education and general regulatory knowledge. Project management methodology
• Document creation techniques
• Communication techniques
• General budget knowledge
• Know-how:
• Mastery of written and oral Arabic and French languages
• Have a good level in English
• Mastery of secretarial/assistant techniques
• Mastery of common office software (word processing, Excel, PowerPoint, Windows environment, planning and appointment applications, information site management applications... Prioritize activities and assess the degree of urgency
• Produce summaries
• Draft minutes, decision records, reports, documents
• Create procedures
• Design dashboards

Personal qualities:

• Rigor, Reliability, Discretion and sense of confidentiality, Responsiveness, Availability, Interpersonal skills, Initiative, Versatility, Dynamism

Head office address :

Desired personality traits :

Conventional Extraversion Flexibility Organization