Administrative and Financial Assistant - Dar Bouazza

Company :

A company specialized in industrial painting and technical coating work, working on demanding construction and infrastructure projects. 

Job :

To ensure the daily administrative, financial, and accounting management of the company, support management in monitoring construction sites (quotes, invoicing, debt collection) and in preparing tender documents, in order to guarantee the smooth daily operation of KOA and the reliability of its management information.

Administrative Management

• Answering phone calls and managing mail, emails, and filing (paper and digital)
• Writing and formatting letters, reports, and commercial documents
• Monitoring contracts (decennial and professional liability insurance, vehicles, premises) and renewal deadlines
• Personnel administration: employee files, CNSS declarations, tracking of leave and absences, preparation of variable payroll elements for the accountant
• Monitoring medical visits and PPE distribution in coordination with the site teams

Financial and Accounting Management

• Issuing and sending customer invoices; monitoring work progress reports and retention guarantees
• Monitoring payments and customer reminders (debt collection); maintaining a receivables spreadsheet
• Checking and paying supplier invoices in coordination with the purchasing manager
• Cash flow monitoring: bank reconciliations, monthly cash flow forecasts
• Preparing and sending accounting documents to the accountant; monitoring tax declarations (VAT, corporate tax, income tax) within deadlines
• Monitoring expense reports and petty cash

Commercial and Site Support

• Formatting quotes based on technical information provided by management or the team leader
• Preparing and monitoring administrative tender files (tax and social certificates, references, guarantees)
• Opening and maintaining construction site files: customer orders, acceptance certificates, as-built files if applicable
• Updating the construction site monitoring spreadsheet (schedule, invoicing, profit margin) for management

Required profile :

Master's degree (Bac+5) in management, accounting, or executive assistance 

Minimum of 3 years of experience in a similar role, ideally in an SME in the construction, industrial, or technical services sector

Skills

• Proficiency in office software (advanced Excel essential, Word, email)
• Solid understanding of general accounting and cash flow management
• Knowledge of Moroccan social and tax obligations (CNSS, VAT, income tax)
• Professional writing skills in French; oral and written Arabic is necessary for administrative exchanges
• Knowledge of the construction sector (work progress reports, retention guarantees, public contracts) is a strong asset

Personal Qualities

• Rigor and organizational skills; strict adherence to deadlines
• Discretion and confidentiality (financial and social data)
• Versatility and autonomy in a small, growing structure
• Good interpersonal skills with various stakeholders (clients, suppliers, administrations)

Desired personality traits :

Conventional Extraversion Flexibility Organization