Administrative Assistant - Marrakech

Company :

Founded in 1988, L'École Le Sud is a leading private educational institution in Marrakech, welcoming students from Nursery to High School.

For over 35 years, our mission has been to educate fulfilled, independent, and open-minded students, placing academic excellence, human values, and pedagogical innovation at the heart of our educational project.

Today, Le Sud is proud to be a Cambridge International School, offering its students internationally recognized education that prepares them for the challenges of higher education and the professional world. Our trilingual education (Arabic, French, and English), our demanding pedagogical approach, and our commitment to the personal development of each student make our institution a major player in education in Morocco.

Joining École Le Sud means becoming part of a passionate, dynamic, and committed team, where collaboration, professionalism, kindness, and continuous improvement serve the success of every student.

Job :

As a key pillar of the organization, you will be involved in a wide range of tasks as follows:

Reception & Family Relations

• Ensure the physical and telephone reception of parents, visitors, and partners of the institution
• Inform, guide, and assist families in their various administrative procedures
• Respond to information requests with professionalism and courtesy
• Ensure a quality of reception that aligns with the image of École Le Sud

Administrative Management of Students

• Ensure the administrative follow-up of registrations and re-registrations
• Compile, check, and update student administrative files
• Prepare school certificates, attestations, transfer documents, and other official documents
• Ensure the proper maintenance of administrative archives

School Secretariat

• Participate in the daily management of the secretariat
• Ensure the entry and follow-up of grades, school reports, and results records
• Manage student absences, lateness, and justifications
• Ensure the filing and archiving of administrative documents

Invoicing & Administrative Follow-up

• Participate in the administrative management of school fees
• Ensure payment follow-up in collaboration with the accounting department
• Carry out administrative reminders regarding pending payments
• Prepare follow-up reports necessary for the Management

Communication

• Ensure the dissemination of official communications from the institution to parents and teachers
• Write and format letters, information memos, and various administrative documents.
• Manage exchanges by phone, email, and through the school's communication platforms
• Ensure fluid communication between families, teachers, and Management

Administrative Organization

• Participate in the organization of institutional events: meetings, ceremonies, conferences, open days, diploma ceremonies, etc.
• Ensure the logistical and administrative preparation of these events
• Manage calendars and schedule appointments as needed by the Management

Administrative Support to Management

• Assist Management in their daily administrative tasks
• Prepare various tracking tables and management documents
• Participate in the continuous improvement of administrative procedures
• Be proactive in optimizing the secretariat's organization

Required profile :

Profile sought

• Holder of a Master's degree (Bac+5) or equivalent in Business Management, Administrative Management, Secretariat, or similar field
• At least 3 years of experience in a similar role, ideally within a school or training organization
• Excellent command of French, both spoken and written.
• Good command of English
• Very good command of office tools (Microsoft Office: Word, Excel, Outlook, PowerPoint).
• Excellent writing skills
• Strong sense of reception and customer relations
• Excellent presentation
• High level of rigor and organizational skills.
• Discretion and absolute respect for confidentiality
• Ability to manage multiple files simultaneously
• Team spirit, autonomy, and sense of responsibility
• Reactivity and excellent prioritization skills
• Experience in a private educational institution will be a significant asset

Head office address :

Desired personality traits :

Respect of the rules Extraversion Flexibility Need for reflection Organization