Executive Assistant M/F - Rabat

Company :

Born from the will to meet the economic, political, and social challenges of Morocco and Africa, the International University of Rabat (IUR) is the first public university with private management under contract with the Moroccan State. Founded in 2010, it has become, from its early years, a model of an innovative institution in line with the best international standards in higher education and research.

With over 8500 students and continuing education participants, IUR offers a multidisciplinary educational program covering fields such as Engineering, Architecture, Health Sciences, Humanities and Social Sciences, Management, etc. In terms of continuing education, IUR supports public and private institutions in strengthening their teams' capacities with diverse programs of Executive Masters, Bachelor's degrees, and certificates covering the sectoral strategies driven by Morocco.

Research and innovation are also a major focus of the University's strategy, which is expressed through academic publications, applied research, and an active R&D policy with nearly 540 patents filed, including 100 internationally, making it the 1st university in Morocco and Africa in terms of patent filings (source OMPIC).

Young, dynamic, and civic-minded, our university, which benefits from growing attractiveness and recognized innovation capacity, is launching an ambitious development program today to reach 41,000 students by 2040.

Company culture :

Université Internationale de Rabat (UIR) operates within a strongly performance-driven and competitive culture, where ambition, academic excellence and institutional reputation are key success drivers. This environment is reinforced by a significant innovation dimension, promoting research, experimentation and the development of high-impact projects. The culture is further supported by a collaborative approach, encouraging team engagement, knowledge sharing and close leadership. To a lesser extent, structured processes help ensure operational efficiency and reliability across academic and administrative activities.

Job :

Reporting directly to the Vice-President Executive (VPE), the Executive Assistant provides high-level strategic and operational support. He/She ensures the optimization of the Vice-President's time and the smooth flow of information within the various colleges and departments.
His/Her mission consists of anticipating logistical and decision-making needs, orchestrating relationships with stakeholders, and upholding the institution's standards of excellence and confidentiality in all interactions.

Main Missions:
Agenda Management and Logistics Engineering:

• Proactive schedule management: Prioritize requests and structure the agenda to ensure maximum efficiency of work and meeting times.
• Coordination of institutional relations: Organize interfaces with high-level contacts, both internally (Deans, Departments) and externally (Ministries, International Partners).

Information Management and Decision Support:

• Management of strategic flows: Arbitration and filtering of requests (calls, emails, letters) to optimize the VPE's availability.
• Document engineering & Business Briefing: Preparation of meeting minutes, strategic information notes, decision-making summaries, and institutional correspondence.
• Coordination of commitments: Operational management of the VPE's work methods and rigorous follow-up of the execution calendar for priority files.

Representation and Operational Excellence:

• High-level reception: Ensure the physical and telephone reception of VIP visitors in accordance with the university's codes and protocol.
• Inter-entity interface: Act as a privileged point of contact to facilitate information transfer between the VPE and other IUR entities.
• Event logistics: Coordinate governance meetings and specific events under the Vice-Presidency's supervision.

Required profile :

Education: Master's degree (Bac+5) in Management, Law, or International Communication.
Experience: 5 to 10 years of experience in senior executive assistance or consulting firms.

Technical Skills:

• Trilingualism: Perfect command of French, Arabic, and English.
• Writing expertise: High-level synthesis and writing skills in an institutional environment.
• Digital tools: Proficiency in Office 365 and collaborative tools.
• Complex logistics: Organization of international travel and VIP protocol management.

Qualities:

• Strict adherence to strategic confidentiality.
• Anticipation and arbitration of urgent matters under pressure.
• Professional demeanor with high-level contacts.
• Constant precision and responsiveness to unforeseen events.

Head office address :

Desired personality traits :

Conventional Extraversion Flexibility Organization