Procurement Administrative Assistant - Ifrane

Entreprise :

Inaugurated in 1995 by His Majesty King Hassan II and Crown Prince Abdallah bin Abdel-Aziz of Saudi Arabia, Al Akhawayn University redefines the classic American liberal arts educational experience on an architecturally stunning modern campus amidst the beauty of Morocco's Middle Atlas Mountains.

It boasts:

• A uniquely international common core program for all undergraduate students, providing the basis for a well-rounded global education.
• Rich academics, in English, encouraging choice and experimentation, in all schools and programs of study.
• A comfortable, safe, exciting residential student life on campus, featuring hundreds of University student-run activities, with over 96 percent of undergraduates living on campus with roommates from around Morocco and the four corners of the world.
• The peace and pleasures of Ifrane, a center for outdoor exploration of mountains, streams, lakes, and more, with many entertainment options and easy access to major cities such as Rabat, Casablanca, Fez, Meknes, and more.

Culture de l'entreprise :

Al Akhawayn University se caractérise par une culture résolument tournée vers l’innovation, encourageant la créativité, l’expérimentation et l'audace pour faire évoluer l’enseignement et la recherche.
Cette dynamique repose sur un esprit fort de coopération, avec des équipes solidaires et un management de proximité qui accompagne les talents académiques et administratifs.
La performance et l’exigence intellectuelle complètent cet écosystème, stimulant ambition et dépassement de soi dans un cadre international.
Enfin, même si l'organisation n’est pas dominante, elle apporte le niveau de structure nécessaire au bon fonctionnement d’une institution de haut niveau.

Poste :

The Procurement Administrative Assistant assists the Director in maintaining an up-to-update workflow management and ensuring coordination between the different purchasing units.

Main Duties:

• To plan, establish priorities, organize and manage the secretarial and clerical functions of the office.
• To coordinate with AUI’s different departments and services, insuring an adequate and timely flow of information and follow up
• To draft, type and format a variety of correspondence (including letters, faxes, memoranda, etc.)
• To control action on all incoming and outgoing office correspondence and communications.
• To maintain the Manager’s calendar and schedule appointments
• To establish and to maintain the office filing system, periodically retiring files and records to the archiving system
• To prepare and submit tax exemption files to tax services
• To receive, record and dispatch purchase requests to purchasers
• To perform the duties of purchaser when needed
• To assist in launching and developing some projects
• To process and follow up the office’s budget
• To perform other tasks and duties as assigned
 

Profil recherché :

Requirements/Skills:

• A bachelor's degree or equivalent
• Preferred: bachelor in economics or business administration
• Previous working experience in a job-related position

IT Skills and Abilities:

• Good knowledge of administrative and clerical procedures and systems such as word processing, professional writing, managing files and records and other office procedures and terminology

• Good knowledge of principles and practices for providing customer service
• Good verbal and written communication skills in English, French and Arabic
• Good customer service orientation skills
• Ability to prioritize work, take initiatives and handle multiple tasks with minimal supervision, meet deadlines and interact with patrons on all levels.
• Team spirit, time management, stress tolerance and commitment
• Ability to adapt to different work situations
• Accountability in task achievement
• Sense of responsibility and commitment
• Ability to learn quickly and to work with a team
• Ability to collaborate effectively with the University's departments and cross-functional teams
• Ability to work and to deliver on time
• Positive attitude and ability to plan and to adapt to change
 

Adresse de notre siège :

Traits de personnalité souhaités :

Extraversion Conventionnel Flexibilité Organisation