JOB DESCRIPTION
General Purpose
Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.
Main Job Tasks and Responsibilities
§ answer, screen and transfer inbound phone calls
§ receive and direct visitors and clients
§ general clerical duties including photocopying, fax and mailing
§ maintain electronic and hard copy filing system
§ retrieve documents from filing system
§ handle requests for information and data
§...
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JOB DESCRIPTION
General Purpose
Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.
Main Job Tasks and Responsibilities
§ answer, screen and transfer inbound phone calls
§ receive and direct visitors and clients
§ general clerical duties including photocopying, fax and mailing
§ maintain electronic and hard copy filing system
§ retrieve documents from filing system
§ handle requests for information and data
§ resolve administrative problems and inquiries
§ prepare written responses to routine enquiries
§ prepare and modify documents including correspondence, reports, drafts, memos and emails
§ schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
§ prepare agendas for meetings and prepare schedules
§ record, compile, transcribe and distribute minutes of meetings
§ open, sort and distribute incoming correspondence
§ maintain office supply inventories
§ coordinate maintenance of office equipment
§ coordinate and maintain records for staff, telephones, parking and petty cash
Education and Experience
§ computer skills and knowledge of relevant software
§ knowledge of operation of standard office equipment.
§ knowledge of clerical and administrative procedures and systems such as filing and record keeping
§ knowledge of principles and practices of basic office management
Key Competencies
§ communication skills - written and verbal : ENGLISH and ARABIC.
§ planning and organizing
§ prioritizing
§ problem assessment and problem solving
§ information gathering and information monitoring
§ attention to detail and accuracy
§ flexibility
§ adaptability
§ customer service orientation
§ teamwork
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