Administrative Assistant AT -School of Science and Engineering - Ifrane

Entreprise :

Inaugurated in 1995 by His Majesty King Hassan II and Crown Prince Abdallah bin Abdel-Aziz of Saudi Arabia, Al Akhawayn University redefines the classic American liberal arts educational experience on an architecturally stunning modern campus amidst the beauty of Morocco's Middle Atlas Mountains.

It boasts:

• A uniquely international common core program for all undergraduate students, providing the basis for a well-rounded global education.
• Rich academics, in English, encouraging choice and experimentation, in all schools and programs of study.
• A comfortable, safe, exciting residential student life on campus, featuring hundreds of University student-run activities, with over 96 percent of undergraduates living on campus with roommates from around Morocco and the four corners of the world.
• The peace and pleasures of Ifrane, a center for outdoor exploration of mountains, streams, lakes, and more, with many entertainment options and easy access to major cities such as Rabat, Casablanca, Fez, Meknes, and more.

Culture de l'entreprise :

Al Akhawayn University se caractérise par une culture résolument tournée vers l’innovation, encourageant la créativité, l’expérimentation et l'audace pour faire évoluer l’enseignement et la recherche.
Cette dynamique repose sur un esprit fort de coopération, avec des équipes solidaires et un management de proximité qui accompagne les talents académiques et administratifs.
La performance et l’exigence intellectuelle complètent cet écosystème, stimulant ambition et dépassement de soi dans un cadre international.
Enfin, même si l'organisation n’est pas dominante, elle apporte le niveau de structure nécessaire au bon fonctionnement d’une institution de haut niveau.

Poste :

Position Description Summary:

• Screen emails, respond, redirect, or forward to the Dean’s Assistant as appropriate
• Provide faculty with office supplies Address faculty requests in terms of rooms reservations, events posting and organization, ITS requests, G&M help related requests, …
• Follow up on Faculty evaluation (appraisal, evaluation portfolios, …).
• Maintain the Faculty syllabi and Portfolios data and do the follow up.
• Support maintenance and repair of teaching equipment (projector, cables, whit boards,).
• Maintain the list of faculty applicants and their hiring status
• Provide interaction with faculty applicants on behalf of the Search Committee and the Dean.
• Organize travel on behalf of the school, to field trips or Faculty professional meetings
• logistics.
• Provide administrative forms and track their return and filing
• Organize visits to the school, including faculty candidates and seminar speakers.
• Maintain and monitor progress on semester coordinating calendar and manage the School Intranet.
• Provide secretarial support for the work of subject and program leads school committees,…
• Recording and organizing school activities and preparing activity/annual reports per semester.
• Acting as SSE liaison with COM/DEV to update SSE web page concerning Faculty profiles.
• Job title ADMINISTRATIVE ASSISTANT
• Reporting line SSE Dean, SSE Associate Dean and the Dean’s Assistant
• Job Category
• Span of control N/A
• Process faculty/research projects holders purchasing requests, invoices though Sage and help with their events logistics preparation.
• Help with Research students hiring/paperwork and compensation processing.
• Monitor Faculty Seed Money Grants: Faculty information, Cost centers creation, Budget, progress reports and related expenses. · Support School clubs (rooms for events’ organization, G&M help requests, purchasing equipment processing and handling). · Coordinate faculty and students Field Trips · Preparation of the logistics for the participation of SSE Students in international competitions.

New Faculty onboarding:

• Coordinate the orientation of new faculty
• Manage the new faculty onboarding and coordinate with the University Faculty Support about their Contracts, Arrival, Housing, offices and prepare their settlement in the school.
• Coordinate with the Associate Dean and Subject Leads about new faculty mentoring.

Perform administrative tasks pertinent to this job as assigned by the Dean the Associate Dean and the Dean’s Assistant.

• Filing
• Administrative information
• Faculty record

Profil recherché :

Qualifications

• Required:

• Bachelor’s degree/Master’s degree or equivalent

• Type and Length of experience:

• Familiarity with Website development,
• Digital collaboration tool is a plus,
• Familiarity with reporting.

Personal and Behavioral characteristics / IT skills

• Excellent use of productivity tools Word, Excel, Power BI
• Excellent written and spoken English and French,
• Service and delivery oriented,
• Good organizational and relational skills,
• Adaptability and flexibility
 

Qualified applicants are invited to submit a letter of application and a CV to: recruitment@aui.ma

The Search Process:

Screening will begin as soon as possible, and short-listed candidates will be invited for interviews. The successful candidate will need to take the position right after notification
 

Adresse de notre siège :

Traits de personnalité souhaités :

Extraversion Conventionnel Flexibilité Organisation