Events coordinator - Benguerir
Secteur de l’entreprise : Enseignement / Formation
ENTREPRISE :
Mohammed VI Polytechnic University is an institution dedicated to research and innovation in Africa and aims to position itself among world-renowned universities in its fields The University is engaged in economic and human development and puts research and innovation at the forefront of African development. A mechanism that enables it to consolidate Morocco’s frontline position in these fields, in a unique partnership-based approach and boosting skills training relevant for the future of Africa. Located in the municipality of Benguerir, in the very heart of the Green City, Mohammed VI Polytechnic University aspires to leave its mark nationally, continentally, and globally.
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Culture de l'entreprise :
UM6P – Université Mohammed VI Polytechnique se caractérise par une culture fortement orientée innovation, où la créativité, l’expérimentation et l’audace intellectuelle constituent des piliers essentiels. L’université encourage l’initiative, l’ouverture d’esprit et l’autonomie, dans un environnement stimulant tourné vers la recherche, l’entrepreneuriat et l’impact. Cette dynamique innovante est enrichie par une dimension coopérative solide, valorisant la collaboration, le partage des savoirs et le développement humain. Une orientation vers la performance et l’excellence complète l’ensemble, tandis que les processus formels restent volontairement plus légers pour préserver l’agilité.
Poste :
The Entrepreneurship & Venturing Direction is seeking a highly organized and enthusiastic Event Coordinator to join our dynamic team. The Event Coordinator will be responsible for planning, executing, and managing a wide range of events. role requires exceptional organizational skills, attention to detail, is responsible for planning, coordinating, and executing a wide range of departmental events and activities. This role involves collaborating with various stakeholders, managing event logistics, and ensuring the successful execution of events to achieve departmental goals and objectives.
Missions & Responsabilities :
Event Planning and Coordination:
• Work closely with department leadership to identify event objectives and goals.
• Develop event concepts, themes, and budgets in alignment with departmental priorities.
• Coordinate all aspects of event planning, including venue selection, catering, entertainment, and equipment rental.
• Create event timelines and schedules to ensure all tasks are completed on time.
Stakeholder Engagement:
• Collaborate with internal and external stakeholders, including department members, vendors, and sponsors, to ensure seamless event execution.
• Communicate event details, expectations, and updates to all relevant parties.
• Foster positive relationships with key partners and sponsors to secure support for departmental events.
Budget Management:
• Prepare and manage event budgets, including cost estimation, expenditure tracking, and financial reporting.
• Seek cost-effective solutions while maintaining event quality and objectives.
• Ensure adherence to budget constraints and seek necessary approvals for expenses.
Event Promotion and Marketing:
• Develop marketing materials, such as invitations, flyers, and promotional content, to generate interest in departmental events.
• Utilize various marketing channels, including social media, email campaigns, and departmental newsletters, to promote events.
Logistics and Execution:
• Oversee event logistics, including setup, teardown, audiovisual requirements, and technical support.
• Manage event registration, attendee lists, and check-in processes.
• Troubleshoot any issues that may arise during events and implement solutions in real-time.
Post-Event Evaluation:
• Conduct post-event evaluations to assess event success and gather feedback for continuous improvement.
• Prepare and present event reports to department leadership, highlighting key performance metrics and areas for enhancement.
Compliance and Risk Management:
Ensure all events comply with relevant regulations and policies, including safety and accessibility requirements.
Profil recherché :
Required profils :
• Bachelor's degree in Event Management, Hospitality, Marketing, or a related field (preferred).
• Proven experience in event planning and coordination, with a portfolio of successful events.
• Strong project management skills, with the ability to multitask and meet deadlines.
• Excellent communication and negotiation skills.
• Proficiency in event planning software and Microsoft Office Suite.
• Creative problem-solving ability.
• Strong attention to detail.
• Flexibility to work evenings and weekends, as required.
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