Ground and Maintenance Administrative Assistant - Ifrane

Entreprise :

Inaugurated in 1995 by His Majesty King Hassan II and Crown Prince Abdallah bin Abdel-Aziz of Saudi Arabia, Al Akhawayn University redefines the classic American liberal arts educational experience on an architecturally stunning modern campus amidst the beauty of Morocco's Middle Atlas Mountains.

It boasts:

• A uniquely international common core program for all undergraduate students, providing the basis for a well-rounded global education.
• Rich academics, in English, encouraging choice and experimentation, in all schools and programs of study.
• A comfortable, safe, exciting residential student life on campus, featuring hundreds of University student-run activities, with over 96 percent of undergraduates living on campus with roommates from around Morocco and the four corners of the world.
• The peace and pleasures of Ifrane, a center for outdoor exploration of mountains, streams, lakes, and more, with many entertainment options and easy access to major cities such as Rabat, Casablanca, Fez, Meknes, and more.

Culture de l'entreprise :

Al Akhawayn University se caractérise par une culture résolument tournée vers l’innovation, encourageant la créativité, l’expérimentation et l'audace pour faire évoluer l’enseignement et la recherche.
Cette dynamique repose sur un esprit fort de coopération, avec des équipes solidaires et un management de proximité qui accompagne les talents académiques et administratifs.
La performance et l’exigence intellectuelle complètent cet écosystème, stimulant ambition et dépassement de soi dans un cadre international.
Enfin, même si l'organisation n’est pas dominante, elle apporte le niveau de structure nécessaire au bon fonctionnement d’une institution de haut niveau.

Poste :

The Grounds and maintenance Administrative Assistant supports the Maintenance Director in overseeing and managing the maintenance operations. This position ensures smooth day-to-day operations, coordinates schedule, handles documentation, and communicates with vendors, staff, and other departments.

Main Duties:

• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Manage grounds and maintenance communication with internal and external clients/ Vendors
• Perform and initiate PR in sage and tracking of their completion
• Report to the grounds and maintenance director for daily updates, accomplishments, and any issues requiring attention.
• Completing weekly, monthly and annual statistical summaries and reports on a regular basis.
• Vacation follow up for maintenance team with HR
• Assist with the preparation of G&M annual budget
• Manage G&M contract follow up and implementation
• Coordinate team meetings and events and prepare agendas, minutes and action plans follow up
• Handle expense reporting, invoicing, and basic accounting tasks.
• Maintain office supplies and manage inventory.

Profil recherché :

Skills:

• Bac+2 Technicien spécialisé
• Preferred in: Management / commerce/ accounting
• Type and Length of experience: 1 to 2 years’ experience with direct contact with customers.
• Amazigh language is a plus.

IT Skills:

• Basic IT skills, word, excel, ppt
• Knowledge at AI tools

Abilities:

• Ability to prioritize work, take initiatives and handle multiple tasks
• Learn quickly, work with a team
• Ability to collaborate effectively with university departments and cross-functional teams
• Ability to work and deliver on time
• Positive attitude and ability to plan and adapt to change

Adresse de notre siège :

Traits de personnalité souhaités :

Extraversion Conventionnel Flexibilité Organisation