Office Manager - Benguerir
Company sector : Education / Training
COMPANY :
Mohammed VI Polytechnic University is an institution dedicated to research and innovation in Africa and aims to position itself among world-renowned universities in its fields The University is engaged in economic and human development and puts research and innovation at the forefront of African development. A mechanism that enables it to consolidate Moroccos frontline position in these fields, in a unique partnership-based approach and boosting skills training relevant for the future of Africa. Located in the municipality of Benguerir, in the very heart of the Green City, Mohammed VI Polytechnic University aspires to leave its mark nationally, continentally, and globally.
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Company culture :
UM6P – Mohammed VI Polytechnic University operates within a strongly innovation-driven culture, where creativity, experimentation and intellectual boldness are key foundations. The university promotes initiative, openness and autonomy in a stimulating environment focused on research, entrepreneurship and impact. This innovative mindset is reinforced by a solid cooperative dimension, fostering collaboration, knowledge sharing and human development. A clear focus on performance and excellence further supports this culture, while formal processes remain lighter to maintain agility and flexibility.
Job :
The Office Manager will serve as a central operational anchor for the Energy4Water (E4W) at UM6P, ensuring the seamless coordination of administrative processes and the effective functioning of daily activities. This role is designed for highly organized professionals with a strategic approach to task management and a strong command of operational execution in fast-paced, multidisciplinary environments.
Acting as the interface between internal teams and external stakeholders, the Office Manager will be responsible for overseeing scheduling and calendar management, coordinating meetings and events, handling procurement & purchasing follow-up, and ensuring the accuracy and circulation of administrative documentation. The role also entails supporting reporting processes, maintaining communication workflows, and upholding institutional standards across all operational touchpoints.
The successful candidate will demonstrate reliability, discretion, and a forward-thinking mindset, capable of anticipating operational needs and driving continuous improvement in support of the projects strategic and scientific objectives. In alignment with E4Ws mission, the Office Manager will directly contribute to operational efficiency, organizational cohesion, and the timely delivery of project milestones.
Key Duties:
Coordinate daily office operations, manage calendars & purchasing orders and organize meetings, events, and travel logistics
Prepare, format, and archive official documents, correspondence, reports, and presentations
Support procurement and inventory follow-up, including liaising with internal support services
Ensure smooth internal communication and scheduling among researchers, engineers, and administrative staff
Maintain accurate records and filing systems aligned with institutional standards
Facilitate logistical arrangements with external partners and guests
Required profile :
Candidate Profile
- Holds a BAC+2 or BAC+3 in office administration, management, or a related discipline (or equivalent experience)
- Demonstrates excellent organizational and multitasking abilities
- Strong communication skills, both written and verbal, with a high level of professionalism
- Proficient in office software and digital tools (Microsoft Office Suite, scheduling platforms, internal databases)
- Fluent in English and French
- Proven experience in a similar role, preferably in a research, academic, or project-based environment
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