Office Manager - Benguerir
Assistanat de Direction / Services Généraux - Secteur Enseignement / Formation
- Intermédiaire (3 à 5 ans)
- 1 poste(s) sur Marrakech et région - Maroc
- Bac +5 et plus Minimum
Flexibilité Extraversion Organisation Conventionnel
- CDI
- Télétravail : Non
Entreprise :
Mohammed VI Polytechnic University is an institution dedicated to research and innovation in Africa and aims to position itself among world-renowned universities in its fields The University is engaged in economic and human development and puts research and innovation at the forefront of African development. A mechanism that enables it to consolidate Morocco’s frontline position in these fields, in a unique partnership-based approach and boosting skills training relevant for the future of Africa. Located in the municipality of Benguerir, in the very heart of the Green City, Mohammed VI Polytechnic University aspires to leave its mark nationally, continentally, and globally.
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Culture de l'entreprise :
UM6P – Université Mohammed VI Polytechnique se caractérise par une culture fortement orientée innovation, où la créativité, l’expérimentation et l’audace intellectuelle constituent des piliers essentiels. L’université encourage l’initiative, l’ouverture d’esprit et l’autonomie, dans un environnement stimulant tourné vers la recherche, l’entrepreneuriat et l’impact. Cette dynamique innovante est enrichie par une dimension coopérative solide, valorisant la collaboration, le partage des savoirs et le développement humain. Une orientation vers la performance et l’excellence complète l’ensemble, tandis que les processus formels restent volontairement plus légers pour préserver l’agilité.
Poste :
The Office Manager plays a pivotal role in supporting the Management Committee of DEO : Digital Ecosystem Office . The role requires a dynamic, proactive, organized, and detail-oriented individual capable of managing diverse tasks, fostering collaboration, and providing critical administrative support to contribute to the success of the Office's mission and objectives.
Key Responsibilities:
- Contract and Invoice Management:
- Facilitate the processing of contracts and invoices for the office, ensuring accuracy and adherence to policies and procedures.
- Collaborate with vendors, stakeholders, and finance departments to streamline payment processes and resolve any billing discrepancies.
- Maintain organized records of contracts, invoices, and financial documentation.
- Event Coordination:
- Assist with the planning and logistics for office events, including office meetings, workshops, and staff gatherings.
- Liaise with internal and external stakeholders to ensure seamless execution of events, managing invitations, catering, venue bookings, and necessary materials.
- Travel Arrangements:
- Arrange travel itineraries, accommodations, and transportation .
- Manage travel-related expenses, reconcile travel accounts, and prepare detailed travel reports.
- Meeting Scheduling and Support:
- Manage the Chief Digital Officer's calendar, schedule appointments, and coordinate meetings, ensuring optimal use of time and prioritization of commitments.
- Attend meetings, take accurate minutes, and distribute summaries or action points as required.
- Process Improvement and Collaboration:
- Collaborate with support staff across various departments and units to streamline administrative processes, enhance efficiency, and implement best practices.
- Identify opportunities for improvement in administrative workflows and propose solutions to enhance overall effectiveness.
- Senior Administrator Support:
- Provide administrative support to senior administrators within the office, assisting with correspondence, presentations, and data compilation as needed.
- Act as a point of contact and provide assistance for inquiries directed to the Office .
- Document Management and Correspondence:
- Prepare and edit reports, presentations, and correspondence on behalf of the Chief Digital Officer's office, ensuring accuracy and professionalism.
- Maintain organized electronic and physical filing systems for documents, ensuring easy accessibility and confidentiality.
- Special Projects and Other Duties:
- Undertake special projects and assignments as directed by the Chief Digital Officer, supporting various initiatives and contributing to the advancement of the College.
- Assist with ad-hoc administrative tasks to support the smooth functioning of the office.
Profil recherché :
Qualifications:
- Bac + 5 with relevant experience in administrative support roles.
- Strong organizational, time management, and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in office software (Microsoft Office Suite) and experience with contract management or financial software is desirable.
- Ability to maintain confidentiality, exercise discretion, and exhibit professionalism in all interactions.
- Adaptability to a dynamic work environment and a proactive approach to problem-solving.
Adresse de notre siège :
Lot 660, Hay Moulay Rachid, Ben Guerir 43150
Traits de personnalité souhaités :
Flexibilité Extraversion Organisation Conventionnel
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