Program Assistant - Benguerir

About UM6P

Located at the heart of the future Green City of Benguerir, Mohammed VI Polytechnic University (UM6P), a higher education institution with an international standard, is established to serve Morocco and the African continent. Its vision is honed around research and innovation at the service of education and development. This unique nascent university, with its state-of-the-art campus and infrastructure, has woven a sound academic and research network, and its recruitment process is seeking high quality academics and professionals in order to boost its quality-oriented research environment in the metropolitan area of Marrakech.

 About CBS/GPE

Research within CBS-GPE is organized around two main areas: Chemistry (organic, inorganic, analytic, etc.) with its main chemical engineering component and chemical biology to address challenging questions from basic and fundamental research to industrial applications. CBS-GPE projects aim to achieve an in-depth understanding of the molecular mechanisms of these transformations to suggest new, original, more effective, sustainable and environmentally friendly alternatives.

Responsibilities

• Coordinating with HR department to support during the recruitment.
• Ensuring the necessary follow-up regarding the assigned tasks with the different departments until full fruition.
• Ensuring contracts renewal (Affiliate professors, Post-Doc, PhDs, consultants, etc.)
• Participating in CBS communication activities related to the different events.
• Maintaining and monitoring the bank card allocated to the entity in collaboration with financial department.
• Handling the various logistic requests (reserving meetings rooms, accommodation, Catering, Transportation, travel organization)
• Performs additional duties when required, including participating in CBS Master program especially during overload periods (accreditation, declaration, exams, etc.)
• Gathering and maintaining databases and project files, financial records and all information pertaining to various areas for which the Partnerships Unit is responsible administratively.
• Management and facilitation of the various Partnerships and Institutional visits and including students, faculty, consultants, administration, etc.
• Responsible for all aspects of logistic duties.
• Writing and reviewing internal procedures in consultation with the Director of the entity.
• Documenting and consolidating the policies and documents for International Partnerships in consultation with the Director of the entity.
• Serving as the main point of contact with various administrative offices, Schools, Departments and Centers at UM6P or its partners (Local and International)
• Writing meeting minutes and reports, preparing visit Agendas
• Drafting Memos, Emails and Letters as needed
• Conduct document reviews (Administrative/Legal / Academic etc.) and follow up.
• Managing Logistics supporting with the various events within UM6P and outside UM6P (Workshops/Seminars/Symposia etc...)
• Maintain hard copy and digital records of inbound and outbound administrative and legal documents of the unit.

Requirements

• Bachelor's degree or equivalent
• Experience with Microsoft Office and computer facilities
• Excellent interpersonal skills
• Great attention to detail
• Communicates professionally, orally and in writing, with a diverse constituency including, faculty and administrators at UM6P and at the level of partner universities, organizations, Centers and institutes.
• Strong organizational abilities
• Works efficiently under very tight deadlines
• Ability to maintain high level of confidentiality
• Very good team player
• Takes initiative
• Have a sense of responsibility
• Works under very minimum supervision

Requirements

• Bachelor's degree or equivalent
• Experience with Microsoft Office and computer facilities
• Excellent interpersonal skills